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Marion Weather Forecast, NY (14505)

CONSTITUTION and BYLAWS

OF THE

MARION FIRE DEPARTMENT, INC.



ARTICLE I

NAME, PURPOSE and TERRITORY

Section 1. The Name of this Organization shall be the Marion Fire Department, Inc.

Section 2. The Objective of this Organization shall be as follows:

a. To care for emergency apparatus of any kind or nature for use by the Organization in the protection of persons and property from injury, loss, damage or destruction.

b. To provide suitable quarters for the use of the members and in conjunction with the housing of emergency apparatus.

c. To provide fire protection, fire prevention, and fire safety education to the Town of Marion and its residents.

d. To provide ambulance and emergency medical service (EMS) to the residents of the Town of Marion, and to such other persons within the town of Marion and its environs as may be necessary in any given emergency, or as a result of any mutual service agreement between this Organization and other volunteer services within Wayne County. These services will be provided under contract with the Town of Marion.


ARTICLE II

MEMBERSHIP

Section 1. Membership in this Organization shall be divided into seven (7) classes: Fire, Fire/EMS, EMS, Social, Lifetime, Honorary, and Suspended. All members must abide by the Constitution and Bylaws of the Marion Fire Department, Inc., the Marion Fire Department, Inc. Standard Operating Guidelines, and the Marion Fire Department, Inc. Ambulance Standard Operating Procedures. All members are obligated to inform the Chief of the Marion Fire Department, Inc., and the Director of Operations of the Marion Fire Department, Inc. Ambulance of any medical impairment that may interfere with the performance of their required duties.

Section 2. Fire Member: Persons shall be eligible for Fire Membership who are at least Eighteen (18) years of age, out of high school, citizens of the United States, of good moral character, and residents of the territory protected by the Organization. However, nonresidents of such territory may be Fire Members in accordance with the New York State Fire Laws. Any Fire Member shall be considered to be Restricted if they are unable to perform their required duties due to medical reasons. These persons will be reassigned back to their previous membership status at the discretion of the Chief of the Marion Fire Department, Inc.

Section 3. Fire/EMS Member: Persons shall be eligible for Fire/EMS Membership who are at least Eighteen (18) years of age, out of high school, citizens of the United States, of good moral character, and residents of the territory protected by the Organization. However, nonresidents of such territory may be Fire/EMS Members in accordance with the New York State Fire Laws. Any Fire/EMS Member shall be considered to be Restricted if they are unable to perform their required duties due to medical reasons. These persons will be reassigned back to their previous membership status at the discretion of the Chief of the Marion Fire Department, Inc. and the Director of Operations of the Marion Fire Department, Inc. Ambulance.

Section 4. EMS Member: Persons shall be eligible for EMS Membership who are at least Eighteen (18) years of age, out of high school, citizens of the United States, of good moral character, and residents of the territory protected by the Organization. These members will provide emergency medical services only. Any EMS Member shall be considered to be Restricted if they are unable to perform their required duties due to medical reasons. These persons will be reassigned back to their previous membership status at the discretion of the Director of Operations of the Marion Fire Department, Inc. Ambulance.

Section 5. Social Member: A member may be placed on Social Member status after serving ten (10) years as a Fire, Fire/EMS, or EMS Member. All aged or non-attending members may sign a form to change their status from Fire, Fire/EMS, or EMS to Social. A Social Member will not have a vote at any meeting and cannot hold an office or participate in an emergency. They can, however, enter the fire hall at any time and be welcome at any or all Fire Department social functions. During an emergency, a Social Member would be welcome at the fire hall to operate the base radio when all Fire, Fire/EMS, or Fire Members are needed at the emergency.


Section 6. Lifetime Member: Any member with twenty-five (25) years of active service, or sixty (60) years of age and ten (10) years of active service in the Marion Fire Department, Inc., or at least two (2) years of service as Chief of the Marion Fire Department, Inc. shall become a Lifetime Member. They will be exempt from attendance requirements and dues, but will be encouraged to remain as an active firefighter or EMS provider until they decide of their own free will to make a change. Lifetime Members who wish to remain active must meet all training requirements of the Marion Fire Department, Inc.

Section 7. Honorary Member: Any person may be elected an Honorary Member, but shall not have any rights or privileges of any character by reason thereof, except by invitation, and shall not perform any firematic duty or be qualified to hold an office of the Marion Fire Department, Inc.

Section 8. Suspended Member: Persons may be reassigned from their current membership status to being a Suspended Member by the President of the Marion Fire Department, Inc., the Chief of the Marion Fire Department, Inc., or the Director of Operations of the Marion Fire Department, Inc. Ambulance. Upon being reassigned to being a Suspended Member, the individuals shall turn in all equipment that they were issued by the Marion Fire Department, Inc. or by the Marion Fire District, at the discretion of the Officer who initiated the suspension. A Suspended Member will not have a vote at any meeting and cannot hold an office or participate in an emergency. These persons will be reassigned back to their previous membership status at the discretion of the Bylaws Committee.

Section 9. The minimum requirements, to be an Ambulance Driver only, are, as follows:

a. approval of the Director of Operations (DO) after the required training; and
b. valid N.Y.S. Motor Vehicle Operator's License; and
c. such person shall possess a valid CPR card issued by the American Red Cross, or the American Heart Association;

No unqualified person shall operate the Ambulance


Section 10. All resignations shall be presented in writing or in person at any regularly scheduled Business Meeting. A resignation shall not be accepted if the member is under charges or is indebted to the Organization, or if they have not turned in any or all property belonging to the Marion Fire Department, Inc. or the Marion Fire District which may be in the possession of the member. All members have a financial obligation to reimburse the Marion Fire Department, Inc. and / or the Marion Fire District for any equipment not turned in upon resignation from the Organization, at a replacement cost value. The Marion Fire Department, Inc. reserves the right to recoup these costs however it sees fit.

Section 11. All members are expected to represent the Marion Fire Department, Inc. in a professional manner at all emergencies and Department social functions. However, members must remember that only the Department President, Fire Officers and EMS Officers, or their designees, speak for the Department, depending on the situation involved.


ARTICLE III

ATTAINMENT OF MEMBERSHIP

Section 1A. Proposals for Fire Membership, Fire/EMS Membership, or EMS Membership must be submitted in writing on a form approved by the Organization. It must be signed by the applicant and one (1) Fire Member, Fire/EMS Member, or EMS Member, and be presented at any regular meeting. An application fee of ten (10) dollars must accompany each application. All such applications shall be referred to the Membership Committee for investigation, which said committee shall report at the next regular meeting. After the report of the committee is received, a secret vote shall be taken by paper ballot. An applicant must receive a majority vote of those members present in order to be accepted as a Probationary Member of the Marion Fire Department, Inc. The Secretary shall notify the applicant of the result of the vote. The application fee shall be returned if the applicant was not accepted by the Fire Department membership. The applicant may not reapply for membership to the Fire Department until six (6) months have elapsed from the last vote by the Fire Department membership.

Section 1B. Proposals for EMS Membership or Fire/EMS Membership will be accepted under the conditions of Section 1A, and as outlined by the Ambulance Standard Operating Guidelines.

Section 1C. No person with an Arson conviction shall be eligible for any membership in the Marion Fire Department, Inc.

Section 1D. Any person with a Felony conviction may be eligible for any membership in the Marion Fire Department, Inc. at the discretion of the Membership Committee and membership of the Marion Fire Department, Inc.

Section 2. Social Membership or Lifetime Membership shall be granted at any regular meeting.

Section 3. Honorary Membership may be conferred at any regular meeting by a majority vote of the membership present. There shall be no application fee for Honorary Membership.

Section 4A. Probationary Period:

1. Fire Member or Fire/EMS Member: A newly accepted member shall serve a probationary period of twelve (12) months, exclusive of any military service time, during which they shall attend a majority of all Fire Department drills, Fire Department schools of instruction, fire calls, and all other Fire Department functions, unless otherwise excused. All newly accepted members shall be required to take and complete the New York State course known as "Firefighter I" or the New York State course known as "Scene Support Operations" within this twelve (12) month period. At the end of the twelve (12) month period their application shall be reviewed by the Membership Committee.

2. Fire/EMS Member or EMS Member: A newly accepted member shall serve a probationary period of twelve (12) months, exclusive of any military service time, during which they shall attend a majority of all EMS drills, EMS schools of instruction, EMS calls, and all other Fire Department functions, unless otherwise excused. All newly accepted members shall be required to complete membership and training requirements as outlined by the Ambulance Standard Operating Guidelines. At the end of the twelve (12) month period their application shall be reviewed by the Membership Committee.

Section 4A. (continued)

3. Any newly accepted member who has completed any approved "basic firefighter" course, and who is either a transferee from a different department, or who has previously terminated his/her service with this Department and who now desires to return to active member status, shall submit, together with the application for membership, a letter of recommendation from the Chief of the prior department (or of this Department) showing that such person served with that department and was not terminated (or quit in lieu of termination) for cause, which letter shall be reviewed by the Membership Committee as part of that person's application.

Such newly accepted member shall then still serve a probationary period of not less than twelve (12) months in order for that person's ability(ies) to be reviewed consistent with the operating requirements of the Marion Fire Department.

4. The Chief (for a Fire or Fire/EMS Member), and/or the Director of Operations (for an Fire/EMS or EMS Member) shall schedule at least two (2) reviews for all newly accepted members, not less than four (4) months and not less than eight (8) months into their probationary periods, where the applicant's status as a proposed member of this Department will be reviewed with the applicant and, if possible, a written report listing that applicant's benefits, and detriments, shall be reviewed with that individual at that time. If the Chief(s) and/or DO are satisfied, the applicant may then be granted the right to perform more services for the Department, at the Chief's and/or DO's discretion, after such review.

Section 4B. If all requirements have been completed, the application shall be presented at any regular meeting to the members present, at which time a secret vote by paper ballot will be taken. If the applicant receives a favorable vote of the majority present, the applicant shall become a full Fire Member, Fire/EMS Member, or EMS Member with all privileges extended to the applicant. Otherwise, they shall be dropped from the rolls of the Fire Department.

If all requirements have not been completed, the application shall be presented at any regular meeting to the members present. The membership shall then decide to either extend the probationary period, or to drop the applicant from the rolls of the Fire Department, by a secret vote by paper ballot.

Section 4C. Probationary Members may not vote for officers or any other general Department business, hold any office in this Organization, propose a person for membership, receive a key for the Fire Department buildings, or drive Fire District vehicles to emergency scenes during their probationary period. They shall be exempt from paying dues until they achieve their full membership status.


ARTICLE IV

OFFICERS AND THEIR SELECTION

Section 1A. The Business Officers of this Organization shall consist of a President, Vice President, Secretary, and Treasurer.

Section 1B. The Fire Officers of this Organization shall consist of a Chief, First Assistant Chief, Second Assistant Chief, and Third Assistant Chief.

Section 1C. The EMS Officers of this Organization shall consist of a Director of Operations, Assistant Director of Operations, and EMS Secretary

Section 2A. All of the above Business Officers will be duly elected by qualified Fire Members, Fire/EMS Members, EMS Members, and Lifetime Members.

Section 2B. All of the above Fire Officers will be duly elected by qualified Fire Members, Fire/EMS Members, and Lifetime Members (having previously served as a Fire Member or Fire/EMS Member).

Section 2C. All of the above EMS Officers will be duly elected by qualified EMS Members (with valid NYS CFR Certification or higher), Fire/EMS Members, and Lifetime Members (having previously served as a Fire/EMS Member or EMS Member). The EMS Committee will post a list of active EMS Members who may vote on EMS Officers.

Section 2D. All Officers will hold office for a period of one (1) year at a time. The term of office will be from January 1 thru December 31.

Section 3. The President shall select a Nomination Committee, which shall present their slate at the regular meeting in the month of October. Nominations shall be open from the floor at the November meeting and the night of the election.

Section 4. The Election of Officers shall be held at the regular meeting in the month of December. This election will be done by secret paper ballot, with the results tabulated and total votes received by each nominee posted.

Section 4A. To be elected as an Officer or as a Chief, the nominee must receive a majority (50% plus 1) of the valid votes cast.

Section 4B. If three (3) or more persons are running for the same office, or position, and if no person obtained a majority on the first vote, then no new nominations may be made, and unless one of the two persons with the highest number of votes elects to withdraw his/her name, then those persons with the two highest number of votes shall be the nominees for a run off revote to determine who shall fill that open position.

Section 5. Newly elected officers shall take office on the first day in January.

Section 6. The President shall be a member of the Board of Directors of the Organization and shall act as Chairperson of the Board.

Section 7A. In the event of a failure to fill an elected position at the annual election, the person presently holding that position shall remain in said position until a qualified person is elected to fill said position. A vacancy in any office may be filled at a regularly scheduled meeting.

Section 7B. In the event of a tie vote for any office, the election officer will again ask for nominations from the floor and hold a second vote. If a second tie occurs, the election for that office will be held at the next scheduled meeting, with the incumbent holding that office until then. This vote will carry over to each scheduled meeting after two votes until a winner is declared. If a winner is declared after the first of the year, the winner will take office at the end of the meeting. If there is an exchange of equipment, this will take place within 48hrs of the end of the meeting.

Section 7C. The vacancy of an elected position

In the event that a position is vacated due to, but not limited to, death, employment, resignation from the Fire Department, or disciplinary action which results in a suspension, it will be up to the President to replace this person with a special election. At the first meeting after the vacancy, the President will appoint an election officer who will ask for nominations from the floor for the vacant position. At the next meeting this same election officer will again ask for nominations and after the closing of nominations will hold a paper ballot election for this position. After the first meeting of nominations the Secretary will notify the body by mail of the up coming election. The President may elect to not fill a vacated position if the election cannot be held before the December meeting. It will also be up to the President to call a special meeting if required during the summer recess.

Section 7D. The vacancy of an appointed position.

In the event that a position is vacated due to, but not limited to, death, employment, resignation from the Fire Department, or disciplinary action which results in a suspension, it will be up to the President to replace this person with a new appointment. The President will announce the vacancy at the first meeting after the vacancy and make the appointment on or before the next meeting.

Section 8. Requirements for Office: Any Fire, Fire/EMS, EMS, or Lifetime Member may run for any office within the Organization after completing three (3) years of active duty immediately prior to the election. The additional requirements to hold a Fire Officer or EMS Officer position shall be:

a. Chief: Active Fire, Fire/EMS, or Lifetime Member (having previously served as a Fire Member or Fire/EMS Member). Service for one (1) year as a First Assistant Chief, or for five (5) years as an Assistant Chief of the Marion Fire Department, Inc. The Chief may not hold office for more than three (3) consecutive years at a time. One (1) year must elapse prior to reelection as Chief.

b. First Assistant Chief: Active Fire, Fire/EMS, or Lifetime Member (having previously served as a Fire Member or Fire/EMS Member). Service at some time for one (1) year as an Assistant Chief of the Marion Fire Department, Inc.

c. Second Assistant Chief: Active Fire, Fire/EMS, or Lifetime Member (having previously served as a Fire Member or Fire/EMS Member). Service at some time for one (1) year as an Assistant Chief of the Marion Fire Department, Inc.

d. Third Assistant Chief: Active Fire/EMS, or Lifetime Member (having previously served as a Fire Member or Fire/EMS Member).

e. Director of Operations: Active Fire/EMS Member, EMS Member (with valid NYS EMT-B Certification or higher), or Lifetime Member (having previously served as a Fire/EMS Member or EMS Member)(with valid NYS EMT-B Certification or higher). Service for one (1) year as Assistant Director of Operations of the Marion Fire Department, Inc. The Director of Operations may not hold office for more than three (3) consecutive years at a time. One (1) year must elapse prior to reelection as Director of Operations.

f. Assistant Director of Operations: Active Fire/EMS Member, EMS Member (with valid NYS EMT-B Certification or higher), or Lifetime Member (having previously served as a Fire/EMS Member or EMS Member)(with valid NYS EMT-B Certification or higher).

g. EMS Secretary: Active Fire/EMS Member, EMS Member, or Lifetime Member (having previously served as a Fire/EMS Member or EMS Member with a valid EMT-B Certificate or higher).

h. Time in the Military Service and/or probationary period shall not be considered as active membership in completing the above service time requirements.


ARTICLE V

DUTIES OF OFFICERS

Section 1. President: It shall be the Duty of the President to:

1. Call all regular and special meetings, to decide all points of order that may arise, subject to an appeal from the President's decision to the members of the Department, but on such an appeal a majority vote of all members present shall be necessary to reverse the President's decision

2. The President shall preserve order at all Department Meetings and shall have the right to remove any individual(s) if needed.

3. The President shall represent and speak for the Marion Fire Department, Inc. at any public function, or to appoint a designee as such.

4. In all affairs of the Department, the President shall exercise a general supervision.

5. The President shall carry out and enforce the Constitution and Bylaws of the Marion Fire Department, Inc. to the best of the President's ability. The President shall have the authority to suspend any member of the Organization who fails to abide by the Constitution and Bylaws of the Marion Fire Department, Inc.

6. It shall be the duty of the President to appoint all committees of the Organization to provide proper operation of the Department, no later than the February Business Meeting. The President shall also appoint chairpersons for these committees.

7. The President shall be empowered to act upon any Department business that must be taken care of prior to the subsequent Business Meeting, as long as the President has received the approval to do so by a majority of the Board of Directors.

8. The President shall not vote on any question except in the case of an equal division, where the President's vote will decide the division. The President will be able to vote for the election of all officers and members.

Section 2. Vice President: It shall be the duty of the Vice President to act in the absence of the President.


Section 3. Secretary: It shall be the duty of the Secretary to:

1. Keep a record of all proceedings of the Department, which records are the property of the Marion Fire Department, Inc.

2. To call Roll.

3. To record all absences.

4. To keep the books and preserve the records of the Fire Department.

5. The Secretary shall collect all dues and other monies due the Department, giving the proper receipts thereof and taking same and paying the Treasurer, taking a receipt thereof.

6. Provide records of all proceedings prior to monthly Business Meetings to the Board of Directors.

7. Maintain the Corporate Seal and the Official Letterhead of the Marion Fire Department, Inc.

8. In the absence of the President and Vice President, the Secretary shall run the monthly Business Meeting.

Section 4. Treasurer: It shall be the duty of the Treasurer to:

1. Receive, open, sort and deposit all Department mail.

Receive and / or account for all monies collected by the Secretary or EMS Secretary and to give a receipt thereof.

2. Keep monthly accounts of all monies received and pay it out on the order of the Department when such orders are properly signed by the President and countersigned by the Secretary, if required. These records are the property of the Marion Fire Department, Inc.

3. Provide monthly accounts of the Department and to make a monthly financial report to the Membership and Board of Directors at every regular Business Meeting of: The sums received and from what sources, whether dues or otherwise; The sums paid out and to what recipients; and The balance on hand or the deficiency due the Treasurer accompanied by the proper vouchers thereof.


4. Provide yearly accounts of the Department and to make a year end itemized financial report to the Membership and Board of Directors at the February Business Meeting of the following year. This report shall consist of: The sums received and from what sources, whether dues or otherwise; The sums paid out and to what recipients; The balance on hand or the deficiency due the Treasurer accompanied by the proper vouchers thereof.

5. The Treasurer shall submit the books and official documents for an examination by the Auditing Committee, not less than annually, to enable them to make a proper report. These books and official documents shall be professionally audited either every two (2) years, or when a change of Treasurer takes place.

6. The Treasurer shall be bonded.

7. In the absence of the President, Vice President, and Secretary, the Treasurer shall run the monthly Business Meeting.

Section 5. EMS Secretary: It shall be the duty of the EMS Secretary to:

1. Keep a record of all proceedings of the Ambulance, which records are the property of the Marion Fire Department, Inc.

2. Call roll of all Ambulance Meetings.

3. Record all absences and attendances of Ambulance Functions.

4. Keep and preserve the records of the Ambulance.

5. Receive, acknowledge and give proper receipts for all monies and donations to the Ambulance.

6. In the event of a death with donations to the Ambulance, the EMS Secretary shall receive and forward acknowledgements of all such memorial funds to the next of kin of the deceased within a reasonable time.

7. Provide records of all proceedings prior to monthly Business Meetings to the Board of Directors.

8. Administer the Quality Improvement Program for the Ambulance. (Reference Article XVI Section 8: Quality Improvement)

9. The EMS Secretary shall present a list of monies and donations given to the Ambulance, on a monthly basis, at the regular Business Meeting.


Section 6. For the faithful performance of their duties, the Secretary, Treasurer, and EMS Secretary shall be entitled to receive the minimum sum of $1.00, $1.00, and $1.00 respectively per annum. This sum shall be paid upon the satisfactory completion of all duties of the Office. The fee shall be presented by the President, reviewed and approved by the general membership annually in October for the following year.

Section 7. Board of Directors: The Board of Directors shall consist of the President and four (4) members of the Department, two (2) of which shall be elected at the annual meeting for a two (2) year term.

It shall be the duties of the Board of Directors to review and make a recommendation on all financial matters of the Organization, to examine all accounts, and to report on same at the regular monthly meetings.

A majority of the Board of Directors shall approve the President to act upon any Department business that must be taken care of prior to the subsequent Business meeting.

Section 8. Chief: It shall be the duty of the Chief to be present at all fire calls, if at all possible. The Chief shall see to it that the apparatus and appliances of the Department are in good condition and ready for service at all times. The Chief shall have the power to temporarily suspend any member for misconduct or for refusal to perform any duty as ordered. Any suspension will be reviewed by the Bylaws Committee within thirty (30) days.

It shall be the duty of the Chief to appoint Line Officers consisting of, but not limited to a Training Officer, Safety Officers, and Captains and Lieutenants.

Section 9. Assistant Chief(s): It shall be the duty of the Assistant Chief(s) to perform the duties of the Chief in the Chief's absence. It shall be the duty of the Assistant Chief(s) to aid in the training of the new recruits and members in whatever capacity the Chief or membership feel they can best handle. It shall be the duty of the Assistant Chief(s) to assist the Chief in the discharge of the Chief's duties.


Section 10. Director of Operations: It shall be the duty of the Director of Operations to be present at all EMS calls, if at all possible, The Director of Operations shall see to it that the apparatus and appliances of the Ambulance are in good condition and ready for service at all times. The Director of Operations shall have the power to temporarily suspend any member for misconduct or for refusal to perform any duty as ordered. Any suspension will be reviewed by the Bylaws Committee within thirty (30) days.

It shall be the duty of the Director of Operations to appoint an EMS Training Officer and the Ambulance QI Coordinator.

It shall be the duty of the Director of Operations to be present at all Business Meetings and give a report on the status of the Ambulance.

Section 11. Assistant Director of Operations: It shall be the duty of the Assistant Director of Operations to perform the duties of the Director of Operations in the Director of Operations' absence. It shall be the duty of the Assistant Director of Operations to aid in the training of the new recruits and members in whatever capacity the Director of Operations or membership feel they can best handle. It shall be the duty of the Assistant Director of Operations to assist the Director of Operations in the discharge of the Director of Operations' duties.


ARTICLE VI

REMOVAL OF OFFICERS

Section 1. Any Officer elected by the membership or a class of members may be removed, with or without cause, only by the vote of the membership or such class of members, but his / her authority to act as an Officer may be suspended by the Board of Directors for cause.

Section 2. The removal of an Officer without cause shall be without prejudice to his / her contract rights, if any. The election of an Officer shall not of itself create contract rights.


ARTICLE VII

COMMITTEES

Section 1. Auditing Committee: The Auditing Committee shall consist of the Board of Directors. This committee shall meet in February to audit the books from the previous year, or as needed.

Section 2. Bylaws Committee: A committee of six (6) active members, consisting of at least two (2) Fire Members and at least two (2) EMS Members will be set up to enforce the Bylaws. This committee will serve the same term as the elected officers and will be appointed by the President. All rulings concerning the written Bylaws and their enforcement will be referred to this committee in writing and their judgement is final. They will act on all matters referred to them from any of the general membership. This committee will meet at least twice a year, or as needed. A quorum of five (5) members will be required to hold a meeting.

Section 3. Membership Committee: The Membership Committee shall consist of four (4) active members, consisting of at least one (1) Chief or Assistant Chief, one (1) Director of Operations or Assistant Director of Operations, and two (2) at large members, appointed by the President. They will review all new applications and present their findings to the general membership, who will act on accepting or rejecting said applications for membership. This Committee shall meet as necessary.

Section 4. Building & Grounds Committee: The Building & Grounds Committee shall consist of three (3) active members, consisting of one (1) Fire or Fire/EMS Member, one (1) Fire/EMS or EMS Member, and one (1) at large member, appointed by the President. This Committee shall be responsible for the upkeep of the buildings and grounds owned by the Marion Fire Department, Inc. This Committee shall meet as necessary.

Section 5. Ambulance Committee: The Ambulance Committee shall consist of the Director of Operations, Assistant Director of Operations, Ambulance Secretary, and three (3) Fire/EMS or EMS Members, appointed by the President. This Committee shall be responsible for the upkeep of the Ambulance. This Committee shall meet as necessary.

Section 6. The Chairperson of each Committee shall be responsible for the scheduling of any meetings and shall oversee the meetings.

Section 7. Tent Committee: The Tent Committee shall consist of 6 members and shall be appointed by the President annually to serve a one year term. This Committee shall be responsible for arranging times, manpower, and the setting up or taking down of the tent. During the non-meeting months, basically June, July, and August, a majority of the Tent Committee members will replace Fire Department members in making decisions concerning tent usage outside the towns bordering Marion or member vs. non-member rental rate.

ARTICLE VIII

MEETINGS

Section 1. The regular meeting of the Department shall be held on the first (1st) Tuesday of each month, except the months of July and August, when summer recess will be held. The third (3rd) Monday of every month shall be a training night unless otherwise called by the Chief / Assistant Chiefs. The annual election shall be held on the night of the first (1st) Tuesday in the month of December. Members must be notified at least one (1) day in advance of any special meeting by either radio or phone.

Section 2. All meetings, unless otherwise called by the President shall be held at the fire station starting at 1900 hrs. Alcoholic beverages will not be consumed during any Department meeting. Also smoking will be prohibited during any Fire Department meeting.

Ten (10) Fire, Fire/EMS, EMS, or Lifetime Members shall constitute a quorum for any regular or special meeting. Fifteen (15) Fire, Fire/EMS, EMS, or Lifetime Members shall constitute a quorum for the annual election held on the first (1st) Tuesday in December.

Section 3. No proxy or absentee voting for Department issues shall be allowed. Only qualified members in attendance at the time of any voting shall have their vote counted.

Section 4. To be a valid paper ballot, any ballot submitted for ballot voting conducted during any meeting of the Marion Fire Department, shall be upon ballots as supplied by the department, shall be written and shall include one (or more if multiple choices were allowed), of the names, or propositions presented prior to the membership for vote by the Election Office, President or such other Officer, then conducting the meeting. Any paper ballot which is returned blank, illegible, or which does not contain one of the slated name(s) or proscribed answers (i.e. yes/no, approved/disapproved) shall be a nullity and shall not count toward the number of votes cast as required to determine a majority.


ARTICLE IX

DUE (S) and ASSESSMENT (S)

Section 1. The annual dues for Fire Members, Fire/EMS Members, EMS Members, Social Members, Restricted Members, and Suspended Members shall be $5.00, payable on or before the first meeting in February. Members who have not paid their dues after the first meeting in February shall have no further voting privileges until their dues are paid.

Section 2. Any member who is in debt to the Department for one (1) year's dues or for an assessment, shall be notified by the Secretary of their indebtedness by registered mail, return receipt requested, and given one (1) month to pay all indebtedness including costs of notification in which to pay the same. If a member fails to do so, they shall automatically be dropped from the rolls of the Marion Fire Department, Inc.

Section 3. Any member who is automatically dropped from the rolls of the Marion Fire Department, Inc. has a financial obligation to reimburse the Marion Fire Department, Inc. and / or the Marion Fire District for any equipment not turned in upon resignation from the Organization, at a replacement cost value. The Marion Fire Department, Inc. reserves the right to recoup these costs however it sees fit.

ARTICLE X

DUTY REQUIREMENTS

Section 1. All personnel responding to emergency calls shall conduct themselves in a professional manner and are to project an attitude of which is conducive to the situation at hand.

Section 2. All Fire, Fire/EMS, EMS, and active Lifetime Members shall be requires to attend the yearly 8-Hour OSHA Refresher training, Wayne County Basic Radiological Worker training, yearly Bloodborne Pathogens Review, and Wayne County Haz-Mat Awareness training by April 30th of each calendar year. Members who do not comply with this requirement will be automatically reassigned from their current membership status to being a Suspended Member or an inactive Lifetime Member.

Section 3. For the betterment of the Organization, all Fire, Fire/EMS, EMS, and Lifetime Members are asked to attend all Fire Calls, EMS Calls, Business Meetings, Drills, and Fund Raising Activities.

Section 4. Any paid Department Officer shall submit any and all required reports monthly. If such person shall fail to supply two (2) consecutive required reports, then the President may declare the position to be vacant, and that position will be returned to the floor, at the next regularly scheduled meeting, to be voted on by the membership, and filled, for the balance of the existing term. The Membership shall vote in December to determine whether or not any Officer, so terminated, shall be paid for services rendered during the partial year and, if so, the percentage allocation of the payment defined for that position between the terminated Officer and the new Officer who served the for the balance of that year.

All paid Officers shall submit all required reports (with the exception of the Treasurer's annual report which is due in February of the following year) before any such person shall be paid for services rendered during the current year. The Membership shall also vote whether or not to approve the Treasurer's payment even though the annual report is not presented by the Treasurer until February of the following year. Disputes, if any, concerning the validity or status of any reports so offered, or filed, shall be addressed by a secret paper ballot vote by the Membership defining whether or not such Officer shall be paid, or partially paid, for the current year's services.



ARTICLE XI

RESPONSE REQUIREMENTS

Section 1. Alcohol and Drugs

All personnel responding to an emergency situation must have complete control of their physical and mental capabilities, so as not to risk the safety of themselves and others around them. Therefore, members shall not respond to any emergency calls or training sessions if they are under the influence of alcohol, illegal drugs, or prescription / non-prescription drugs which have side effects which may impair the responder.

Section 2. Responding in Personal Vehicles

Members responding to emergency calls in their personal vehicles shall obey all New York State Motor Vehicle and Traffic Laws. All speed limits, stop signs and other traffic control devices must be obeyed as part of any response. A 'Blue Light' card is to be issued by the Chief of the Marion Fire Department, Inc. prior to any usage of a blue light while responding. Remember that a blue light is used as a courtesy to ask for right-of-way from other drivers. Any member who does not have a valid NYS Drivers License or personal auto liability insurance on the vehicle being driven, shall not respond to any emergency call driving any personal vehicle.

Section 3. Responding in Fire District / Fire Department Apparatus

Members responding to emergency calls in Fire District / Fire Department apparatus shall obey all New York State Motor Vehicle and Traffic Laws. All speed limits, stop signs and other traffic control devices must be obeyed as part of any response.

The use of red / white lights and sirens is to be used when obtaining right-of-way. Although the red / white lights require other drivers to yield right-of-way, drivers of the Fire District / Fire Department apparatus should not assume that this will take place.

Any member who does not have a valid NYS Drivers License shall not respond to any emergency call driving any Fire District / Fire Department apparatus. Furthermore, drivers must be properly licensed to drive the Fire District apparatus as designated by the Chief / Board of Fire Commissioners.

All members responding to emergency calls in Fire District / Fire Department apparatus shall wear their seat belts at all times that the vehicle is in motion.


ARTICLE XII

DEPARTMENT PROPERTIES

Section 1. General Usage

The grounds, buildings, and belongings of the Marion Fire Department, Inc. are accessible to all key-holding members at all times. However, this privilege does not allow members to use or remove any item of value without accounting for its whereabouts or, in certain cases, obtaining permission to borrow an item.

All item(s) borrowed from the Department shall be signed out by the borrower who shall guarantee that the item(s) are returned in the same or better condition than when they were borrowed.

Certain items have special rules to be followed if they are to be borrowed:

Tables and Chairs: Must be arranged through the Hall / Tent Rental Coordinator. Only certain tables and chairs are allowed to leave the premises

Kitchen Items: Must be arranged through the Hall / Tent Rental Coordinator and the Ladies' Auxiliary President

Tools: Are not to be borrowed

Ambulance Equipment: Are not to be borrowed

Fire District Equipment: Are not to be borrowed

In an emergency, sump pumps may be borrowed only with the permission of the Chief of the Marion Fire Department

Members who violate these rules will be subject to suspension by the President, the Chief, or the Director of Operations depending on the violation.

Section 2. Hall Rental

Fire Department members may rent the hall for the full rental amount plus a security deposit. Members may receive a reduced rate if they, either in person or via personally signed letter, request a reduced rate at any regularly scheduled Business Meeting. The voting membership present at the Business Meeting shall discuss the request and decide upon a reduced rate, with voting via secret ballot. Members shall sign a Hall Rental Contract concerning use and responsibilities related to use of the hall, with appropriate rental changes defined therein, if appropriate. The Department reserves the right to charge extra for dumpster use if that use is excessive or abusive. Hall rental must be arranged with the Hall / Tent Rental Coordinator.


Section 3. Tent Rental

Fire Department members may rent the tent for the full rental amount plus a security deposit. Members may receive a reduced rate if they, either in person or via personally signed letter, request a reduced rate at any regularly scheduled Business Meeting. The voting membership present at the Business Meeting shall discuss the request and decide upon a reduced rate, with voting via secret ballot. Members shall sign a Tent Rental Contract concerning use and responsibilities related to use of the tent, with appropriate rental changes defined therein, if appropriate. Tent rental must be arranged with the Hall / Tent Rental Coordinator. The tent may be only be set up or taken down with members of the Tent Committee present - At least 2 Tent Committee members shall be present at all times. The tent will not be removed beyond the towns bordering the Town of Marion without prior approval from the membership at any regularly scheduled Business Meeting.


ARTICLE XIII

UNIFORMS

Section 1. All members who request a dress uniform shall be put on the waiting list. Every member who receives a uniform shall pay ten ($10.00) dollars deposit, which will be refunded to them if the uniform is returned in good condition. All members with uniforms shall attend fifty percent (50%)of the fireman's parades in any given season. Any member with a uniform who does not attend the required number of parades shall return their uniform, at which time their deposit will be refunded. The deposit may only be returned if the uniform has been returned in a good clean manner and has been dry-cleaned. Otherwise, the deposit money will be kept, the uniform will be put back into usable condition, and the balance of the deposit will be returned to the member. Members shall be financially responsible for damage or loss to their uniform.

Dress uniforms shall be worn at designated Department functions, including but not limited to Code F's.

Valid reasons for nonattendance at any parade will be taken into consideration. Following the return of the uniform the member may at any time, and at their request, have their name put back on the waiting list for a uniform.

Section 2. Issued work shirts are to be worn at designated Department functions, including but not limited to public relations, fund raising, and parades.

Badges and Lapel Pins must be as designated by the Department.


ARTICLE XIV

AMENDMENTS

Section 1. These Bylaws may be amended at any regular meeting of the Fire Department membership by a vote of seventy-five percent (75%) of the Fire, Fire/EMS, EMS, and Lifetime Members present, provided that written notice of such proposed changes shall have been given to all Fire, Fire/EMS, EMS, and Lifetime Members at least ten (10) days prior to the date of said meeting.


ARTICLE XV

ORDER OF BUSINESS

1. Call to Order

2. Pledge of Allegiance

3. The Reading of the Minutes of the last regular meeting and any meeting held in between, for approval by the membership and Board of Directors present

4. Chief's Report

5. Report of Committees

6. Communications and Bills

7. Treasurer's Report

8. Proposals for Membership

9. Election of New Members

10. Unfinished Business

11. New Business

12. Election of Officers. The President shall appoint a Chairman of Elections to supervise the same

13. Good of the Organization

14. Roll Call

15. Adjournment.

All meetings shall be conducted under Roberts Rules of Parliamentary Procedures.


ARTICLE XVI

AMBULANCE

Section 1. Functions of the Marion Fire Department Ambulance will be controlled by the Ambulance Committee.

Section 2. Quality Improvement (QI) Coordinator: The QI Coordinator will be responsible for critique of all PCRs and for ongoing improvements to the QI Program. This person shall ensure that all PCRs are filled out to meet the minimum standards of NYS. Any profound deficiencies are to be noted and addressed with the Ambulance Committee. The QI Coordinator may elect to have (1) assistant to be chosen at any time during his/her term.

Section 3. Preceptor Program: All Ambulance personnel must precept with another Medic of equal or higher certification who has successfully completed the preceptor requirements, prior to initiating patient care on their own. The preceptor requirements at each given level of care are as outlined by the FLREMS Council.

Section 4. Continuing Medical Education (CME): All personnel at all levels of EMS care must meet the requirements of the CME Program as outlined by the FLREMS Council.

Section 5. Duty Crews

A. The duty crew is a pre-assigned crew that consists of a Crew Chief and a Driver as a minimum. This crew is to be available to respond during their assigned shift.

B. Ambulance response will only occur after the assigned crew has assembled at the station. Exceptions to this are as outlined in the MFD Ambulance SOP's. The Ambulance may only respond with a partial crew upon confirmation that the assigned Crew Chief or Medic has successfully responded to the scene.

C. In the event there is no assigned duty crew, the first Emergency Medical Technician (EMT) to administer patient care will be the Crew Chief.


Section 6. Personnel Rules and Regulations

1. Familiarity

a.) All personnel should be familiar with the location of equipment and supplies on the Ambulance.

b.) Personnel shall be familiar with the use of the high and low band radios as well as the portable unit.

2. Conduct

a.) All personnel responding will conduct themselves in a professional manner and are to project an attitude of which is conducive to patient care.

b.) All Medics will abide by current New York State (NYS) Department of Health protocols.

c.) All personnel will abide by Marion Fire Department Standard Operating Guidelines, as well as the MFD Ambulance SOP's.

3. Dress Code

a.) Whenever possible, responding personnel are to wear appropriate attire as to project that of a professional image.

b.) Proper protective clothing is to be worn as deemed appropriate to protect from personal injury, blood born pathogens, etc.

Section 7. Training

1. Regular Ambulance training will be held every month on a date and time deemed most appropriate by the Ambulance Committee. Additional training will be as announced.

2. Attendance

a.) Medics must attend a minimum of 50% of Ambulance trainings each year. Basic EMT or EMT refresher will be considered the equivalent of six trainings. CPR, Advanced First Aid or other EMS course will be the equivalent of two trainings. Members who are unable to attend these trainings should contact the EMS Training Officer to make other arrangements.

b.) Drivers should attend an appropriate number of trainings to maintain familiarization with the Ambulance.

3. All Ambulance training will be posted at the base and "toned out" for announcement so as to provide sufficient notice to all members of same.


Section 8. Quality Improvement (QI):

1. The purpose of Quality Improvement is to refine and enhance the quality of care provided by the Marion Fire Department Ambulance. The program is designed to benefit all levels of care and to ensure that the proper protocols have been followed and are continuously met.

2. Program outline

a.) The QI program as followed by this agency will begin with the program for Integrated EMS Quality Improvement as set forth by Finger Lakes Regional EMS (FLREMS) Council.

b.) To further our program the Coordinator will be responsible for tracking the participation of the membership and posting yearly totals for runs completed.

c.) The coordinator will also be responsible for informing the Director of Operations as to where to concentrate skills training based on his/her findings during the critiques.

d.) Any further QI duties integrated in this program will be as outlined by FLREMS or as deemed necessary by this agency in order to maintain a program acceptable to same.

Section 9. Medical Director

1. In order to meet state and local Quality Improvement requirements, the MFD Ambulance will operate under the supervision of a qualified physician.

2. The Medical Director will allow for a system of checks and balances in review of needed quality issues.

3. All personnel may be required to demonstrate their skills to the Medical Director prior to being cleared as an active EMS Member.

4. All issues involving quality concerns must be reviewed by the Medical Director. The Medical Director will then be able to advise the Ambulance Committee on steps to take in order to improve the quality of care.

5. The Medical Director will have overriding authority over all levels of EMS care and all quality issues, included will be the decision to revoke any and all privileges as an EMS Member of the MFD Ambulance.

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Adopted 04/15/87
Revised 04/05/88
Retyped 07/18/91 (cap)
Revised Article II Section 4 09/03/91 (cap)
Revised Article II Section 4 10/07/92 (cap)
Revised Article II Section 6 10/07/92 (cap)
Revised Article III Section 4 10/07/92 (cap)
Revised Article III Section 1A 11/04/97 (pdt)
Added Article III Section 1B 11/04/97 (pdt)
Revised Article III Section 4 11/04/97 (pdt)
Added Article XVI Sections 1-5 11/04/97 (pdt)
Revised Article XVI Section 2 01/06/98 (pdt)
Revised General Update 04/01/03 (pdt)
Added Article IV Section 7 (partial) 11/04/03 (pdt)
Revised Article VIII Section 2 09/07/04 (pdt)
Revised Article II Section 3 04/05/05 (pdt)
Revised Article III Section 4A 04/05/05 (pdt)
Revised Article IV Section 2C 04/05/05 (pdt)
Removed Article IV Section 7 04/05/05 (pdt)
Added Article IV Sections 7A, 7B, 7C, 7D 04/05/05 (pdt)
Revised Article IV Section 8 04/05/05 (pdt)
Revised Article V Section 4 04/05/05 (pdt)
Revised Article V Section 5 04/05/05 (pdt)
Added Article VIII Section 3 04/05/05 (pdt)
Revised Page Numbering Pages 1 ' 24 04/05/05 (pdt)
Added Article IV Sections 4A, 4B 10/02/07 (pdt)
Added Article VIII Section 4 10/02/07 (pdt)
Added Article II Section 9 06/03/08 (pdt)
Renumbered Article II Sections 10, 11 06/03/08 (pdt)
Revised Article III Section 4A 06/03/08 (pdt)
Added Article X Section 4 06/03/08 (pdt)

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